The Workforce Scorecard
January 16, 2009 by office
Filed under Human Resources, Leadership, Success
Managing Human Capital to Execute Strategy
(13600)
To maximize the contribution of its workforce, a firm must meet three challenges:
1.The Perspective Challenge—To view the workforce in terms of potential contribution rather than as a cost to be minimized.
2.The Metrics Challenge—To replace conventional benchmarking metrics with measures that will differentiate improvement.
3.The Execution Challenge—To hold both line managers and HR staff jointly responsible for workforce quality and performance.
In practical terms, this means companies don’t just need one strategy but actually require three strategies and three corresponding scorecards to measure the success of each of those strategies:
Strategy for the business
Balanced Scorecard
1. Operational success
2. Financial success
3. Customer success
Strategy for the workforce
Workforce Scorecard
1. Workforce success
2. Competencies
3. Behavior
4. Mind-set and culture
Strategy for the HR function
HR Scorecard
1. HR practices
2. HR systems
3. HR staff competencies
Of all the factors affecting firm performance that CEOs and senior managers can directly influence, workforce success—or the extent to which a firm can generate a work force with the culture, mindset competencies, and strategic behaviors needed to execute its strategy—is both the most important and most underperforming asset in most businesses. In an economic environment marked by hyper competition, anything less than optimal workforce success is a direct threat to the very survival of the firm.
–Mark Huselid, Brian Becker and Richard Beatty
How to Move to an Employee Equity Business Model
December 9, 2008 by office
Filed under Human Resources, Management
(14905)
They key steps in making the transition from a conventional company to an equity company are:
Conventional Company
Create significant ownership programs offered to all employees
Educate employees as to the significance of equity programs
Encourage employees to get involved in running the business
Create systems and structures to get employees involved in the day-to-day management of the business
Equity Company
Taking each of these steps in turn;
Education and communication: is a key step because ownership is meaningless until employees understand what it means. This will require correcting any and all misperceptions and increasing the business literacy of rank-and-file employees. In formation about how the business operates must be communicated in simple terms and then repeated enough times and with sufficient variety until everyone understands what it means to be part owners of the business.
Note that these transitional steps are easy to describe but difficult to implement. Change always requires effort. It’s difficult, as are most things in business today. Fortunately, the payoff can be spectacular and impressive. Many businesses that would have struggled to stay in operation are today thriving because of their past decisions to pursue the equity business model. When a company is owned and operated by its employees, there is a definite enhancement in the energy level of the organization as a whole. Instead of playing the usual game of “do whatever is required to keep the boss happy,” employee owned companies generate a spirit of engagement and purpose for everyone. There is an underlying ambition to make things better because people understand what’s going on and have the tools available to actually influence the company’s activities.
Employee ownership of a business can take many different forms. Some of the more common plans for broad-based employee ownership currently in use include:
Many companies have found that offering stock is a cost effective way to attract and retain employees. There are even some industries like software and biotech where it is difficult to attract anyone at all unless stock is offered. More specifically, there are five situations where it makes excellent business sense to build an employee ownership corporate culture:
1.When you want to build a destination workplace: which will attract the very best employees. To do that, you’ll need to offer good jobs, generous rewards and a supportive environment, but stock ownership will be the clincher. Quite simply, the best people will always seek out situations where they can enjoy part of the fruits of their labors. Employee ownership is the ultimate extension of that line of thought and a definite way to differentiate your enterprise.
2.When you’re facing new and potentially devastating competitors: and potentially devastating competitors: and you need a very robust business philosophy capable of seeing off all competitive threats. People work harder and more creatively when employees own the business and are responsible for driving it forwards. They will find ways to be innovative and treat customers well. This just won’t happen to the same degree if ownership is not spread widely.
3.When you are a middle-of-the-road company: and you need some way to differentiate yourself from everyone else in your industry. By being an employee owned company, you’ll be able to offer people something they can’s get anywhere else—the chance to call their own shots and choose their won growth opportunities.
4.When you’re putting together a start-up: and you need a way to attract and then keep the high-quality people you can’t afford. Technology-related companies and young growth-oriented companies have long known equity ownership is an ace in the hole. Nothing attracts talented people like an opportunity to get some stock in a growth-oriented business on the ground floor.
5.When you believe it’s the right thing to do: that is, when your personal ethics tell you everyone who creates the wealth should get a fair share and not just those are employed as the senior business managers. The equity model is ethical and fair to everyone and is an intensely appealing idea to some people.
I tried to make Starbucks the kind of company I wish my dad had worked for. Without even a high-school diploma, he probably could never have been an executive. But if he landed a job in one of our stores or roasting plants, he wouldn’t have quit in frustration because the company didn’t value him. He would have had great health benefits, stock options, and an atmosphere in which his suggestions and complaints would receive a prompt, respectful response. The bigger Starbucks grows, the more chance that some employee, somewhere, isn’t getting the respect he r she deserves. If we can’t attend to that problem, we are facing a failure worse than any shortcomings Wall Street can detect.
–Howard Schultz founder, Starbucks
Understanding—There Must Be a Shared Understanding of Business Disciplines
December 8, 2008 by office
Filed under Human Resources, Management
(14904)
Standout companies succeed and ultimately excel over an extended period of time because they have learned and apply a specific set of disciplines to a degree competitors find difficult to match. In effect, they become world-class at doing what generates their profits and then keep moving the needle as they learn how to do things better. In almost all cases, this requires employees who can not only follow instructions competently but who can also think and act for themselves as fully vested partners in the business enterprise. Usually, what has to be done to make money is no great secret, but the key is to have people who will pitch in and do whatever is necessary to make the business a success, even if this is not strictly speaking a part of their job description. This is the effect of an owner’s mind-set as opposed to an employee’s mind-set.
To reach this point, some key elements are required:
1. The right metrics have to be highlighted and tracked: the one or two critical numbers that will mean the difference between success and failure for the business as a whole. Most equity companies have found that the best approach is to identify one or two key numbers and then help everyone understand what those numbers mean. For an airline, the key metric might be aircraft turnaround time. A manufacturing business might track labor variance closely as an indicator of success, or profit per machine per shift worked. A service company might look at the number of proposals submitted, the number of contracts awarded and the total billing time of professional personnel. The key here is to keep things simple and tightly focused. Find the numbers that have a direct line of sight with success and that employees can control or influence. Then teach everyone the linkages between what that number is and how much they earn as a part-owner of the business.
2. Once the right metrics are identified, communicate changes in those numbers: ideally in real time or with as little time lag as possible. Develop some sort of dashboard or even a very simple scorecard updated daily that lets everyone know how those numbers are running right at this point in time. Let people understand the economics of their day-to-day decisions in fine detail. These metrics will only prove to be useful if people relate the decisions they’re making to changes in that metric. To reach this stage, everyone in the organization must be familiar enough with the numbers as well as understanding all the linkages and flow-on effects of the decisions they make.
3. Manage the key operational numbers proactively: so people aren’t trying to make do with historical financial information and data. Cisco Systems closes its books on a daily basis and makes that financial snapshot available to everyone. Other companies publish their financial results every two- or four-weeks so employees can meet, review their performance and make the most appropriate changes well before the end of the quarter. These progressive financial results are also used to project forward so controllable expenses can be well managed.
The whole thrust of all this financial information and its discussion by employees is to allow everyone to participate in managing the company. Employees are still responsible for specific parts of the business individually and for doing their jobs properly but they share the overall perspective of a business owner. Like any owner, the employees are interested in the company’s business results as the basis for their returns.
When you have this kind of bottom-up financial awareness within a company, the budgeting process becomes even more effective. To develop an annual budget, every employee compiles their own forecasts for the part of the business they control. These numbers are then collated for the organization as a whole. Employees can then track their actual performance against budget in terms of elements they control each day. They can do whatever is required to hit or exceed their budget targets. When employees are part owners of the business, they think and act like partners in the enterprise rather than like mere cogs in the machine.
Notably, an open-book management system where everyone knows the financials in great detail solves some of the more controversial problems companies of all kinds commonly strike:
Culture—The Organization Must Have a Culture that Helps Employees Think and Feel Like Owners
December 5, 2008 by office
Filed under Entrepreneurship, Human Resources, Management
(14903)
A corporate culture embodies all the beliefs, values and expectations that govern how your people think and act while at work. It will be established through what’s said and through your standard procedures and rituals, the messages communicated through official and unofficial channels, and so forth.
Owners → Workers
In a conventional company, the workers do whatever generates income and creates wealth, but those benefits are enjoyed by an entirely different group altogether, the owners. In this hired-help environment, the culture will explicitly or implicitly suggest:
Owners: Workers
When a company is wholly- or partly-owned by it employees, the workplace will be organized and run differently. Instead of a business-as-usual mindset, an entirely kind of culture will emerge. In these circumstances, a corporate culture will emerge that is centered around four distinct messages:
1.Never forget that you are a part owner of the business as well as an employee: and therefore you have to look at the bigger picture and not just solely at how much you’re paid. To reinforce this message, different companies use different approaches. Some have elaborate induction ceremonies where new hires go from being just employees to fully vested part owners of the enterprise. Others work hard at using language that reinforces the concept. In all internal communications, employees are referred to as “employee owners.” Or people may have business cards printed with “owner” as their job titles. Or the company may run a monthly “employee-owner of the month” competition, complete with enticing and substantial prizes everyone wants to win. Irrespective of the specific mechanism used, all of these ideas are centered around the ideal of telling people often they are part owners of the business and this requires them to think and act differently.
2.If you make your career here, you will have great long-term opportunities: because employee owned companies almost always promote from within. Some make it a point to never hire outsiders and to grow their own leaders internally. That way, managers have credibility and established relationships with others before they get into action rather than as a result of being appointed. The implied assumption here is the company will invest in training and in rotating people through different departments so they have sufficient experience to become managers. This happens much more frequently in equity companies. It isn’t unusual for an employee owned company to have committees or councils who identify promising talent and provide career development guidance and support. In all, employee owners are more likely to build their careers with the companies they have an ownership interest in than with anyone else.
3.You will participate in the running of this company: by having input into the making of some meaningful decisions. Many high-performance companies have inclusionary and participatory management practices. Employees have the opportunity to put forward their ideas, express their opinions, make decisions and then evaluate the results of those decisions. When people have goals set for them and then figure out for themselves how to go about achieving those goals, this creates an entirely different environment. Most companies have found that the best way to do this is to create teams that, in effect, have responsibility for running one part of the business. The team can visit other companies to get ideas, develop new concepts and even put them into effect all without requiring anyone from management to sign off on the ideas.
4.We’re all in this together: so let’s make certain the very best ideas get used, regardless of who puts them forward. People in an employee owned company rarely if ever look at some problem and say, “That’s not my job.” Instead, everyone wants to get the problem solved because it will impact on how the company as a whole does. Many companies have social events that reinforce this message. Naturally, the real acid test of this “we’re-in-this-together” mind-set is what happens during a serious business downturn. Conventional companies lay people off. Typically, employee owned companies will have a strict no-layoff policy. Instead, it isn’t unusual in an employee owned company for everyone to take a 5-percent pay cut, or employees will be encouraged to take unpaid time off until the business environment improves. At the very least, everyone will know well in advance that layoffs which can’t be avoided are coming rather than simply turning up one day and being given the bad news out of the blue. To avoid this situation, it isn’t unusual for equity companies to be run lean with as few employees as possible.
Creating the kind of culture that enhances rather than detracts from the employee ownership ideal is not the work of a moment. It can be done, as evidenced by the vibrant cultures that exist at numerous employee owned firms. There are, however, some potential drawbacks to this kind of culture:
So how do companies build a culture that supports employee ownership? First and most obviously, they share large amounts of information about how the business is doing, right down to the exact information managers use to make their decisions. Next, they teach financial literacy by explaining what the figures mean an how they relate back to the basics of the company’s business model. These companies also develop techniques by which employees are asked what they think before decisions are made, and modify plans or processes to take into account some of the issues that get raised. A growing number of companies are simply entrusting their employees to make to make more decisions on their own. By giving employees complete authority to run their own operations and make decisions on the spot without requiring a supervisor’s approval, they find the right culture is developing naturally.
Equity companies have also developed a host of other techniques, at once symbolic and substantive, for breaking down hierarchy. The companies are much more likely to implement the host of ‘participatory management’ techniques that have become conventional wisdom (if not conventional practice) about how companies should be run. These include work cells, self-managing teams, cross-functional teams, open-book management, job enlargement, devolution of authority to lower levels, and other approaches to structuring—not just encouraging—employee involvement in workplace decisions. Some of the cultural changes have a direct impact on people’s careers and livelihoods. Equity companies make a point of cross-training people, encouraging career development and promoting from within. They also take a different attitude towards layoffs, the threat of which has become the bane of nearly every employee’s existence in today’s turbulent economy. They may let people go; no company that expects to survive can swear it will always maintain employment. But layoffs are a last resort, not a first.
–Corey Rosen, John Case & Martin Staubus
Size—There Must Be Enough Equity that It Will Impact on the Employee’s Finances
December 4, 2008 by office
Filed under Human Resources, Management
(14902)
It really doesn’t matter what percentage of the company’s stock an individual employee owns. What is important is that employees feel like they own a significant asset. Until they feel like their stock ownership is of importance to their personal financial security, employees won’t really think like owners. As soon as that threshold is passed, however, employees will start taking their ownership of the company’s stock seriously. They will start doing what all business owners do—find creative ways to grow the value of the business enterprise and generate wealth.
The term “ownership” implies a whole packet of rights, benefits and responsibilities. At one extreme, a sole owner can determine the direction of the business, hire and fire people at will, spend the company’s money and make commitments for the firm. At the other extreme, a shareholder in a publicly traded company gets a vote on who goes on the board of directors (which is often meaningless) and a share in the company’s dividends ad stock appreciation or loss. In between these two extremes are lots of different variations and permutations.
To make the notion of ownership come to life for employees and to get them to commit to act that way, the rewards must be substantial enough when compared with what they earn year in and year out. There is no hard and fast rule as to what that threshold has to be, but a number of companies with successful stock ownership experiences have made it feasible for twenty-year veterans to have an ownership stake of approx. $750,000 to $1 million after twenty years of employment. Perhaps that would be a rough estimate to start considering.
Note that this ownership stake is not built up in one transaction but is the result of regular additions of stock to the employee’s portfolio. If people get granted all the stock they will ever own in the first five years of employment, you’re going to encourage them to cash up and leave the company at that point. A better idea is for the company to award stock to its employees every year. This generates a buzz among employees. SAIC, the company formerly known as Science Applications International Corporation, has created more than three thousand employee millionaires since it was founded in 1969 through sharing ownership. Microsoft is also well known for having created a multitude of Microsoft millionaires.
To further enhance the impact of regular stock ownership contributions, many companies provide employees with educational programs that help them learn what it means to think like an owner. Typically, these programs cover:
Some companies run financial literacy courses during business hours while others make their training available from Intranet or Internet Web sites and employees are expected to use these resources whenever it suits them. A few companies even recognize their people who complete these courses as official “certified business owners” and award them shirts, bags or $500 cash,
Other companies use more informal educational initiatives, in combination with whatever level of on-the-job training is feasible. For example, some companies have developed educational games around their employee share ownership programs. They use their own versions of Bingo, Scateggories or Hollywood Squares to familiarize people with the terminology used in running the business or participating in the ownership structure.
All of this ownership training is worthwhile, but to be of real value to employees they will also need to be updated regularly on what’s going on in the business so they can think and act like owners. To achieve this, many companies are now:
1.Holding regular webcasts and business-unit meetings where the senior managers talk about the specifics of what’s happening in the business. Typically, these meetings are held quarterly so the information provided is up-to-date.
2.Encouraging senior managers to meet with groups of employees informally to discuss the business. Often these meetings are held at lunch or dinner so employees can interact with the senior management team while talking about balance sheets and income statements.
3.Holding monthly meetings where different people come and talk about their areas of specialization.
4.Using internal Intranet Web sites to provide detailed financial information.
5.Posting or e-mailing a monthly update to each employee summarizing the company’s financial information.
All of these initiatives are designed to make employees feel like they can influence the financial results achieved by the company. This information also makes employees more aware of the added value they can create by becoming more efficient in their daily activities. The better an employee understands the linkages between what they do to create satisfied customers and the subsequent increase in the value of their company stock, the more motivated they will become. When this is reinforced by cash bonuses and other incentives, the learning becomes real and practical rather than being merely nice in an abstract sense. It isn’t uncommon for companies to be paying bonuses that amount to 10 percent of base wages in this way, and in a few cases employees have earned bonuses and profit sharing payments that are more than 25 percent of their wages. When that is achieved, not will potential employees be lining up at the door but your existing employees will be eager to stay.
Of course, encouraging employees to think and act like owners also has some drawbacks. To be more specific:
Ownership is indispensable it is what tips the balance of the conventional employment equation. Traditionally, those who provide the capital to a company own the entire business. While owners can lose their money if the business goes south, they have a claim on all the earnings and all the growth in value if it succeeds. If your company is larger than a one-person operation, you face a time-honored challenge. You must pursue growth and profits through a workforce of employees who do not share your interest in growth and profits. Of course, employees have an interest in seeing that the company fares well enough that it does not close its doors and eliminate their jobs. And if it grows, maybe they can earn more money or get a better position. But the connection between business success and their own is at best tenuous and uncertain. In principle, employee ownership transforms this dynamic because it gives everyone in the company a direct and visible interest in the longer-term success of the business. From top management to the front lines, the participants in employee-owned companies are partners in enterprise, sharing a single agenda common goals. In practice, conflicting interests do not disappear overnight.
–Corey Rosen John Case & Martin Staubus

